Swap Meet Terms and Conditions

Pricing:  Thursday $20, Friday $20, and Saturday $25

  1. Seller Space
    1. Swap Meet Seller Space, hereafter Seller Space, is only available and provided for Yaoi Expo Attendees. Sellers without a valid  Yaoi Expo Badge will not be allowed into the swap meet area.
    2. Items Provided to Seller by Yaoi Expo:
      • One 6’ x 2’ Table
      • Two chairs
    3. Seller is permitted to configure their Seller Space, as long as the items provided by Yaoi Expo, such as tables and chairs, does not extend and intrude upon entrances, exits, pathways or violate any other applicable provision of this guideline. Sellers are prohibited from hanging products anywhere. Signs, banners adhered to the front of Seller Tables may not extend beyond 2 feet. Should any items for sale constitute a safety hazard, the seller will be issued a warning and must correct potential hazard immediately. Assistance to the seller is permitted, with a valid membership.
    4. Swap Meet Sellers Location:
      • The exact location of Sellers Space inside the Swap Meet Room will be predetermined by Yaoi Expo Swap Meet Staff. Yaoi Expo will attempt to accommodate each Seller’s request for location, however Yaoi Expo Staff reserve the right to make modifications to the Sellers Space assignment at their discretion.  
    5. Sellers’ Spaces are non-transferable; Seller may not give their table away. Sellers’ Spaces are non-refundable after (TBD) for any reason.
    6. Sellers that do not check-in to, or are not in line to check-in to, their Sellers Space by 6:45 pm will forfeit their tablespace. During check-in, Yaoi Expo Staff will ask the seller to provide government-issued photo ID for proof of age (requirement 18+).
    7. Sellers Responsibilities: Seller will keep their Sellers Space clean and is responsible for any damage to its Sellers Space.
  1. Seller Allowance
  1. Seller may have assistants for their space during setup and during the event. All assistants to Sellers must be a valid attendee of Yaoi Expo 2019.  
  2. Yaoi Expo Staff are allowed to sell in Swap Meet. They must provide information about their department upon check-in.
  3. Music at low levels is permitted, provided it does not disturb other Sellers’ and does not add to the overall dynamic of the room.
  4. Seller Restriction
  1. Every Seller and assistant must have a purchased badge to Yaoi Expo.
  2. The seller must be over the age of 18 at the time of the event. During check-in, Yaoi Expo Staff will ask the seller to provide government-issued photo ID.
  3. Sellers Spaces are non-transferable. Please review Seller Space section 1c for more detailed information.
  4. Sellers that do not check-in to their Sellers Space in a timely manner forfeit their tablespace. Please review Seller Space section 1f for more detailed information.
  5. Sellers must have all items during check-in and setup process. You will not be permitted to bring in additional goods once the event has begun.
  6. Due to the nature of the convention, 18+ material may be displayed but MUST have genitalia covered in accordance with local nudity and public decency laws, and must be covered when transported outside of the convention. Depictions of illegal drugs and/or violence are not permitted under any circumstance. All characters depicted in adult situations must be of legal age (18+). Any questionable content may be subject to removal at the discretion of Yaoi Expo staff; failure to comply will result in removal from Swap Meet area.
    • “City of Burbank Municipal Code
      • City of Burbank: Title 5, Police and Public Safety, Morals and Conduct Chapter 3, 5-3-109: Public Nudity and Disrobing: No person shall appear, bathe, sunbathe, walk, change clothes, disrobe or be in any public place, place open to the public, or place open to public view in such manner that the genitals, vulva, pubis, pubic hair, buttocks, perineum, anus, anal region or pubic hair region of any person, or any portion of the breast at or below the upper edge of the areola of any female person, is exposed to public view.”
  7. Taping or pinning items to the wall is strictly prohibited.
  8. Sellers may not display or sell any unlicensed merchandise, also known as Bootlegs. Unlicensed, bootleg or counterfeit goods are strictly prohibited. Sale or display of unlicensed merchandise is subject to a cease and desist warning.  Failure to comply is subject to expulsion and Seller will forfeit their costs for the Sellers Space.
  9. Art commissions and the sale of personally created items at the Swap Meet are prohibited (limited quantities of doujinshi and cosplay items are acceptable).
  10. The sale of all real weapons and weaponry are prohibited. This includes, but not limited to, all projectile weapons (such as airsoft or bb/pellet guns, bows, crossbows, and firearms), live steel, metal/wooden baseball bats, metal kunai, incendiary devices, lasers, laser pointers, brass knuckles, butterfly knives, concealed blades, throwing stars, tonfa, saps, clubs, nunchaku, sai, tessen, jitte, and metal or glass props. Additionally, any prop weapons which are suitably realistic enough that they could be mistaken for a real weapon are also prohibited.
  1. Seller’s Code of Conduct
  1. Any behavior not approved by Yaoi Expo Staff will receive one verbal warning. Further warnings will result in forfeiture of table and cost.
  2. Any complaints and/or disputes between Seller(s) will be investigated by Yaoi Expo Staff in a timely matter.
  3. Seller MUST comply with convention policy as well as city and state laws. Any violation of the above may result in expulsion from the convention.
  4. Swap Meet Staff have the final say on all goods permitted. All items will be searched by Swap Meet Staff before they are allowed into the Swap Meet.
  5. Any questions regarding the interpretation of the rules above are subject to the discretion of Yaoi Expo Staff.
  6. Sellers, assistants or any participant causing disruption and/or not adhering nor abiding by Yaoi Expo’s Code of Conduct will be subject to removal from the Swap Meet and forfeit all costs.
  7. Yaoi Expo reserves the right to remove from the convention any Seller at our sole discretion.